Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox.
Archive messages with a single click
Oct 30, 2015 Use the archive feature in Outlook 2016 to keep your mailbox from growing out of control. When you archive email, it saves the messages in another Outlook data file (.pst), which you can open at any time. Meanwhile, the Outlook file that you work with every day stays lean and mean. May 08, 2018 Unlike Inbox, Sent and other item folders, an archive is a default folder of MS Outlook which cannot be deleted. It helps users to compact the size of the mailbox to keep the Outlook fresh. How to Archive emails in MS Outlook 2016 manually? No matter whether your AutoArchive option is enabled or disabled, you can archive your emails and other.
You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!
- Choose one or more messages in your folder to archive.
- On the ribbon, choose Archive.
- As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox.
First time using the archive?
If you haven't previously set up an archive folder for an email account, you'll get this prompt:
Choose one of the following:
- Continue. A new folder will appear in your folder list for that email account. You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! accounts. The archive folder for Gmail is called All Mail.
- Choose another folder. Select any of your existing folders for the archive.
See Also
-->Microsoft Exchange Online Archiving lets users connect to their archive mailboxes from a variety of devices and platforms. All network connectivity to the user's archive occurs over the internet, and virtual private network (VPN) connections are not required. Organizations can publish an on-premises Client Access server to allow users to access their primary mailbox using Outlook Anywhere, without requiring a VPN connection. If VPN access is required to access the user's primary mailbox located on an on-premises server, this requirement does not change.
Important
Microsoft reserves the right to block or throttle connections from any client software that negatively impacts the health of the Exchange Online Archiving service.
Microsoft Outlook
Microsoft Outlook is a rich email program that includes support for calendaring, contacts, and tasks. Exchange Online Archiving supports Outlook 2013, Outlook 2010, and Outlook 2007. Key features include:
- Outlook Anywhere Outlook Anywhere lets Outlook users connect to Exchange Server and Exchange Online Archiving over the internet with no need for a VPN connection. Communication between Outlook and Exchange Online Archiving occurs via an SSL-secured tunnel, using the RPC-over-HTTP Windows networking component.
- Autodiscover The Exchange Autodiscover service automatically configures Outlook to work with Exchange Online Archiving. Autodiscover lets Outlook users receive their required profile settings directly from Exchange the first time (and at fixed intervals thereafter) that they sign in with their email address and password.
Outlook 2010 and later and Outlook on the web provide users with the full features of the archive, as well as related features like retention and archive policies.
Outlook 2007 provides basic support for the archive, but not all archiving and compliance features are available in Outlook 2007. For example, with Outlook 2007, users cannot apply retention or archive policies to items in their mailboxes. They must rely on administrator-provisioned policies instead. Outlook 2007 users require the Office 2007 Cumulative Update for February 2011 to access the archive.
Purchase Microsoft Outlook 2016 Download
Note
Outlook is not provided with Exchange Online Archiving. Microsoft Office 365 ProPlus (which includes Microsoft Outlook) is included in some Office 365 plans and can be purchased as a separate subscription. For more information, see Office 365 plan options. For more information about Office 365 ProPlus, see the Office applications service description.
Clients supported by Exchange Online Archiving
The table below lists the clients supported by Exchange Online Archiving:
Microsoft Office 365 Login
Client | EOA Support |
---|---|
Outlook 2010 and later | Supports the latest features in Exchange Online Archiving.1 |
Outlook 2007 | Supported for use with Exchange Online Archiving.1,2 |
Outlook 2003 | Not supported |
Outlook for Mac 2011 | Not supported |
Outlook for Mac | Supported for use with Exchange Online Archiving.3 |
Microsoft Office Entourage 2008 Web Services Edition | Not supported |
IMAP and POP | Not supported |
Exchange ActiveSync (mobile devices) | Not supported |
Note
1 Outlook included with Microsoft Office Standard is not supported. To learn more, see License requirements for Personal Archive and retention policies.
2 Requires update to enable archiving support. Outlook 2007 users cannot view or apply retention or archive policies to items in their archive mailboxes; they must rely on administrator-provisioned policies. Additionally, Outlook 2007 users cannot search the on-premises mailbox and the archive at the same time.
3 You can't use Outlook 2016 for Mac or Outlook for Mac to move or copy folders, calendar items, contacts, tasks, or notes to your archive, or view them in the archive mailbox, if the items were previously moved there by using any other version of Outlook (such as Outlook 2016 for Windows). For more information, see Use your online archive with Outlook 2016 for Mac.
2 Requires update to enable archiving support. Outlook 2007 users cannot view or apply retention or archive policies to items in their archive mailboxes; they must rely on administrator-provisioned policies. Additionally, Outlook 2007 users cannot search the on-premises mailbox and the archive at the same time.
3 You can't use Outlook 2016 for Mac or Outlook for Mac to move or copy folders, calendar items, contacts, tasks, or notes to your archive, or view them in the archive mailbox, if the items were previously moved there by using any other version of Outlook (such as Outlook 2016 for Windows). For more information, see Use your online archive with Outlook 2016 for Mac.
Outlook on the web
Outlook on the web is a web-based version of the Outlook email program that is used with Exchange Online. Wherever users are connected to the internet—at home, at the office, or on the road—they can access their email through Outlook on the web.
Users can access their archive by signing in to Outlook on the web on-premises (using the same URL). The archive appears alongside their primary mailbox in Outlook on the web. There is no explicit way to access the archive directly from Outlook on the web.
Feature availability
To view feature availability across Office 365 plans, standalone options, and on-premises solutions, see Exchange Online Archiving service description.